Adult Leader Positions

This section describes the Adult Leader positions of Troop 36.

Scoutmaster

Adult Leader Position Description

                                                                                            

Responsible To: Committee Chair                                                            

 

 

Position Description: The Scoutmaster is the head of the troop functions that directly interface with the Scouts. The Scoutmaster leads the boy leadership of the troop by mentoring and directing the Troop PLC and interfaces with every scout as they progress though the ranks.

 

Selection: The Scoutmaster is selected and recruited by the Troop Committee and approved by the Chartered Organization Representative. The Scoutmaster must be at least 21 years of age.  The Scoutmaster serves at the satisfaction of the Troop Committee and the Chartered Organization Representative.

 

Specific Duties:

  1. Train and guide the Troop's Scout Leaders.
  2. Work with other responsible adults to bring Scouting to the boys.
  3. Use the methods of Scouting to achieve the Aims of Scouting.
  4. Meet regularly with the Patrol Leaders Council (PLC) for training and coordination in planning Troop activities.
  5. Attend all Troop meetings, or if necessary arrange for a qualified adult substitute.
  6. Attend all Troop Committee meetings.
  7. Attend an outing at least once a month.
  8. Attend all Eagle Courts of Honor.
  9. Attend monthly district Roundtable or arranges for a qualified adult substitute.
  10. In conjunction with the Planning Chair and Outdoor Program Chair, arrange for adult leaders for outings where you are not in attendance.
  11. Conduct Scoutmaster Conferences for all rank advancements or delegate to a qualified Assistant Scoutmaster (ASM).
  12. Delegate responsibilities to other adults (assistants and troop committee).
  13. Coordinate twice annual elections for Troop scout leaders with the Patrol Leaders Council (PLC).
  14. Coordinate a twice annual Junior Leaders Training program with the Patrol Leaders Council (PLC)
  15. In conjunction with the Planning Chair, coordinate a twice annual planning meeting with the Patrol Leaders Council (PLC) to plan the next 12 months Troop activities. Present this plan to Troop Committee for approval.
  16. Make it possible for each scout to experience at least 10 days and nights of camping each year.
  17. Build a strong program by using proven methods presented in Scouting literature.
  18. Become trained for the position by completing Fast Start, Youth Protection Training, Scoutmaster Fundamentals Training, Outdoor Leader Training, and Wood Badge Training.  
  19. Conduct all activities under qualified leadership, safe conditions, and under the policies of the chartered organization and the Boy Scouts of America.
  20. Maintain a close relationship with the Chartered Organization Representative and the Troop Committee Chairperson.

 

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Assistant Scoutmaster (ASM)

Adult Leader Position Description

                                                                                            

Responsible To: Scoutmaster

 

Position Description: The Assistant Scoutmaster provides assistance to the Scoutmaster.

 

Selection: Assistant Scoutmasters are selected by the Scoutmaster with assistance of the Troop Committee. They serve at the satisfaction of the Scoutmaster and the Troop Committee. They may be 18 years old, but at least one must be 21 or older.

 

Specific Duties:

  1. Assist the Scoutmaster with their responsibilities.
  2. Attend Troop meetings and outings dressed in the appropriate uniform.
  3. Become trained for the position by completing Fast Start, Youth Protection Training, Scoutmaster Fundamentals Training, and Outdoor Leader Training,.
  4. Wood Badge Training is highly recommended.
  5. Fill in for Scoutmaster when required.
  6. In addition to the above duties several ASMs have additional responsibilities in specific areas as assigned by the Scoutmaster.

 

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ASM – Chaplain

Adult Leader Position Description

                                                                                            

Responsible To: Scoutmaster                                                                  

 

Position Description: The Chaplain ASM advises and mentors the Chaplain Aide, to ensure the religious needs of Scouts in the troop are met and the Troop successfully performs its community service obligations.

                                               

Selection: The Chaplain is selected by the Scoutmaster with assistance of the Troop Committee and is approved by the Chartered Organization Representative. The Chaplain serves at the satisfaction of the Scoutmaster and the Troop Committee.

 

Specific Duties:

1.    Coach and mentor scout Chaplain Aide.

2.    With scout Chaplain Aide, encourage scouts to participate in the religious emblems program through their religious organization.  Recognize scouts who have completed their program at the Court of Honor.

3.    Provide guidance to scout  Chaplain Aide to choose appropriate service projects and execute them successfully.

4.    Help the Chaplain Aide with religious materials that can be used during campouts, meals, ceremonies, and meetings

 

 

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ASM – Den Chiefs

Adult Leader Position Description

                                                                                            

Responsible To: Scoutmaster                                                                  

 

Position Description: The Den Chief ASM recruits scouts to be Den Chiefs, trains them, and mentors them.  The Den Chief Advisor is also the primary contact for Pack Leaders to contact when looking for Den Chiefs for their Den’s.   . 

                                                                           

Selection: Assistant Scoutmasters are selected by the Scoutmaster with assistance of the Troop Committee. They serve at the satisfaction of the Scoutmaster and the Troop Committee.

                      

Specific Duties:

1.    Work with Scoutmaster to identify scouts needing leadership assignments where Den Chief is an ideal role.

2.    Recruit scouts to be Den Chiefs.

3.    Maintain contact with local Cub Pack leaders.

4.    Assign scouts to Cub Packs.

5.    Coordinate training for Den Chiefs.

6.    Coach and mentor Den Chiefs throughout their assignment.

7.    Establish and maintain communication with Den Leaders (get feedback on scouts progress.)

8.    Routinely meet with Den Chiefs to share common issues and enable group learning.

 

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ASM – Hikemaster

Adult Leader Position Description

                                                                                            

Responsible To: Scoutmaster                                                                  

 

Position Description: The Hikemaster provides long-term planning (3 year horizon) and primary support for the troop’s high adventure outings.

                                               

Selection: Assistant Scoutmasters are selected by the Scoutmaster with assistance of the Troop Committee. They serve at the satisfaction of the Scoutmaster and the Troop Committee.

 

Specific Duties:

  1. Identify and present outing ideas to the PLC for consideration.  Outings should provide diverse and exciting high adventure/wilderness experiences.
  2. After the Patrol Leader’s Council calendar has been approved by the Scoutmaster and Troop Committee, work closely with the Scoutmaster to make necessary plans to accommodate the planned activities.
  3. Investigate and assess feasibility of desired high adventure outings as identified by the PLC.  Present findings to PLC and troop committee.
  4. Obtain reservations and/or wilderness permits as required (e.g. BSA High Adventure Base, NPS/NFS) for high the adventure activity.
  5. Present reservation/permit information along with high-level planning parameters to PLC and troop committee.
  6. Review outdoor activities’ safety requirements, make recommendations following BSA and committee policy.
  7. Coordinate with Adult Training Chair to make sure sufficient trained adult leaders are available to support outings.
  8. Recruit Scout and Adult Outing Leaders for planned outings in coordination with Scoutmaster and Planning Chair.
  9. Provide support for Outing Leaders.
  10. Keep Outing Leader(s), Scoutmaster, and Committee Chair updated on any issues or potential problems.
  11. Coach and mentor Scout Hikemaster and Assistant Hikemaster on executing their role.
  12. Report to the Troop Committee at each meeting.
  13. Promote attendance at troop camp outs, district/council activities (e.g. Camporees), and summer camp to reach the goal of each scout attending one outing per month.

 

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ASM – Order of Arrow Advisor

Adult Leader Position Description

                                                                                            

Responsible To: Scoutmaster                                                                  

 

Position Description: The Order of the Arrow advisor encourages membership in the Order of the Arrow (OA) and coordinates annual OA elections.

                                               

Selection: Assistant Scoutmasters are selected by the Scoutmaster with assistance of the Troop Committee. They serve at the satisfaction of the Scoutmaster and the Troop Committee. Must be an OA member.

 

Specific Duties:

1.    Coach and mentor Scout OA representative.

2.    With Scout OA Representative, maintain active presence and knowledge of Order of Arrow in the Troop.

3.    Coordinate support for OA elections within the Troop.

4.    Provide support for OA candidates to attend ordeals.

 

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ASM – Quartermaster

Adult Leader Position Description

                                                                                            

Responsible To: Scoutmaster                                                                  

 

Position Description: The Quartermaster ASM is responsible for procurement, deployment, and maintenance of troop equipment.

                                                     

Selection: Assistant Scoutmasters are selected by the Scoutmaster with assistance of the Troop Committee. They serve at the satisfaction of the Scoutmaster and the Troop Committee.

 

Specific Duties:

1.    Coach and mentor Scout Quartermaster and Assistant Quartermaster(s).

2.    Supervise and help the troop procure, repair, and replace camping equipment.

3.    Work with Troop Quartermaster on inventory and proper storage and maintenance of all troop equipment.

4.    Make periodic safety checks on all troop camping gear, and encourage the troop in the safe use of all outdoor equipment.

5.    Work closely with Scoutmaster, SPL, and Scout Quartermaster to ensure proper equipment is available for each outing

6.    Provide recommendations to Troop Committee on equipment needs and purchases.

 

 

ASM – Quartermaster Assistant

Adult Leader Position Description

 

Responsible To: ASM - Quartermaster                                                      

 

Position Description: Assists Quartermaster with procurement, deployment, and maintenance of troop equipment..

                                               

Selection: Assistant Scoutmasters are selected by the Scoutmaster and ASM - Quartermaster with assistance of the Troop Committee. They serve at the satisfaction of the Scoutmaster and the Troop Committee.

 

Specific Duties:

1.    Assist the Quartermaster as needed and requested. For example, could assume the responsibility for specific equipment or outings.

2.    Serve as backup to Quartermaster.

3.    Coach and mentor scout Quartermaster and Assistant Quartermaster(s).

 

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ASM – Troop Guides

Adult Leader Position Description

                                                                                            

Responsible To: Scoutmaster                                                                  

 

Position Description: The Troop Guide ASM recruits scouts to be Troop Guides, trains them, and mentors them.

                                               

Selection: Assistant Scoutmasters are selected by the Scoutmaster with assistance of the Troop Committee. They serve at the satisfaction of the Scoutmaster and the Troop Committee.

 

Specific Duties:

1.    Work with Scoutmaster to identify scouts needing leadership assignments where Troop Guide is an ideal role.

2.    Recruit scouts to be Troop Guides.

3.    Assign Troop Guides to new-scout patrols.

4.    Coordinate training for Troop Guides.

5.    Coach and mentor Troop Guides throughout their assignment.

6.    Routinely meet with Troop Guides to share common issues and enable group learning.

7.    Set up, coordinate, attend, and assist in Pre-Camporee, Camporee, and other junior outings.  Be available to assist the Troop Guides directly during these critical outings.

8.    Evaluate Troop Guides prior to each Court of Honor to access the progress of getting scouts in their patrol to First Class rank.  This is a key criterion for receiving leadership credit for this position.

 

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ASM – Meetings Coach

Adult Leader Position Description

                                                                                            

Responsible To: Scoutmaster                                                                  

 

Position Description: Provide guidance to Patrol Leaders in meeting planning, rehearsal, and reflection in order to enhance content and interest of meetings.

 

Selection: Assistant Scoutmasters are selected by the Scoutmaster with assistance of the Troop Committee. They serve at the satisfaction of the Scoutmaster and the Troop Committee.

 

Specific Duties:

1.    Attend PLC meetings to identify patrols and their meeting assignments.

2.    Three weeks before the patrol’s meeting assignment, meet with them for 15-30 minutes to brainstorm content, identify available resources (e.g. BSA meeting plans), etc.

3.    Two weeks before the patrol’s meeting, meet with Patrol and see if they have any changes and see what progress has been made.

4.    One week before the patrol’s meeting, meet with the patrol and do a rough walkthrough of meeting to determine readiness.

5.    Meeting – note observations of strengths/weaknesses, success/failures.

6.    After the patrol’s meeting, do a reflection on what Patrol would do differently next time.

 

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ASM – Star & Life Advisor

Adult Leader Position Description

                                                                                            

Responsible To: Scoutmaster

 

Position Description: The Star & Life Advisor mentors First Class and Star Scouts as they progress towards the Eagle rank.  Assistance is given in navigating the changes required for the upper ranks including thinking more strategically about long-term goals and timeframes for planning their progress. 

 

Selection: Assistant Scoutmasters are selected by the Scoutmaster with assistance of the Troop Committee. They serve at the satisfaction of the Scoutmaster and the Troop Committee.

 

Specific Duties:

1.    Provide support and guidance to First Class scouts advancing to Star and Star scouts advancing to Life.

2.    Regularly check in with scouts (monthly to quarterly) so see if they are making progress and have a plan to achieve their next rank.

3.    Provide input to Scoutmaster and SPL on boys in need of Leadership requirements.

 

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Outing Leader

Adult Leader Position Description

                                                                                            

Responsible To: Scoutmaster

 

Position Description: This is a trained, uniformed adult who is appointed by the Scoutmaster to be the adult responsible for any given outing or activity. Normally this person would be an Assistant Scoutmaster (ASM) although a qualified Committee Member may also lead outings.

 

Selection: Outing Leaders are selected by the Scoutmaster with assistance of the Planning Chair and Outdoor Program Chair, and the approval of the Troop Committee.  In choosing a leader, the troop is looking for an adult who has the needed experience (with leading outings in general, and specifically for the activity that is planned.)  An Outing Leader must be 21 or older. 

 

Specific Duties:

  1. Complete basic scout training consisting of:
    1. Youth Protection Training
    2. Fast Start
    3. Weather Hazards
    4. New Leader Essentials
    5. Scoutmaster and Assistant Scoutmaster Leader Specific Training
    6. Introduction to Outdoor Leader Skills.
  2. Follow the procedures in the Troop 36 Outing Planning Guide to include:
    1. Present the Adult Leader’s Outing Overview to the Troop Committee two months before the trip concentrating on:

·         Adult leader assigned?

·         Scout Leader (SPL) assigned?

·         Reservations in place?

·         Any special training or safety concerns?

·         Do Adult Leaders have necessary training?

    1. Present the Adult Leader’s Outing Overview to the Troop Committee one month before the trip concentrating on:

·         Update on budget and expected attendance.

·         Assistant leaders assigned?

·         Scout Leader (SPL) in place?

·         Have all Adult leaders completed the necessary training?

·         Any special training or safety concerns?

    1. Sign up sufficient trained Assistant Outing Leaders.
    2. Coordinate with the Treasurer to ensure outing fees are collected and all bills are paid.
    3. Ensure enough drivers are available for outing – coordinate with Transportation Chair for driver packets.
    4. Identify emergency contact person for outing.
    5. Present the Adult Leader’s Outing Overview to the Troop Committee after the trip concentrating on:

·         Attendance: # boys /# adults

·         Brief summary.

·         Any issues that arose?

·         Final budget status.

·         Should we do the trip again?

·         Things we should do differently next time?

  1. Work with assigned Outing SPL (selected/approved by Scoutmaster)
  2. Based on capabilities of the Outing SPL, the Outing Leader delegates as much responsibility as possible to the Scout Leader based on the principal of a “Boy Run Troop”.

 

Training & Certification Requirements: Outing Leaders are required to have required skills to ensure a safe outing.  Below are the general expectations for various types of activities.  The Troop Committee may revise the requirements for specific outings as appropriate

  1. Basic Requirements/ Weekend Outing
    1. Youth Protection Training
    2. Fast Start
    3. Weather Hazards
    4. New Leader Essentials
    5. Scoutmaster and Assistant Scoutmaster Leader Specific Training
    6. Introduction to Outdoor Leader Skills.
  2. Motor Boat Outing
    1. Safety Afloat
  1. Snow Outing
    1. HAT Core
    2. HAT Okpik
  1. Biking Outing
    1. HAT Core
    2. HAT Cycling Awareness
  1. High Adventure: 50 Miler, Philmont, etc
    1. HAT Core
    2. HAT Basic Backpacking Awareness (BBA)
    3. HAT Wilderness First Aid
    4. CPR
    5. Safe Swim Defense (as appropriate)
    6. Safety Afloat (as appropriate)
    7. Other Training:

                                                              i.      Participate in a minimum of two Pre-50 outings

                                                            ii.      Navigation & GPS training

                                                          iii.      Lightning Safety training (as appropriate)

 

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Chartered Organization Representative

Adult Leader Position Description

                                                                                            

Responsible To: Chartered Organization Institution                                   

                                                                             

Position Description: The Chartered Organization Representative is the head of the Chartered Organizations "Scouting Department".

 

Selection: The Chartered Organization Representative is appointed by and serves at the satisfaction of the chief executive of the Chartered Organization.

 

Specific Duties:

  1. Is a member of the Chartered Organization.
  2. Secure a Troop Committee Chair.
  3. Maintain a close liaison with the Committee Chair and the Scoutmaster.
  4. Help recruit other adult leaders.
  5. Perform background checks on adult applications, and along with Committee Chair, approves adult applications
  6. Complete training for the position, to include Troop Committee Challenge.
  7. Serve as a liaison between the Troop and the Chartered Organization.
  8. Assist with unit re-chartering.
  9. Encourage service to the organization.
  10. Ensure troop representation at monthly district Roundtable.
  11. Is an active and involved member of the district committee.
  12. Provide meeting place for troop meetings and storage of troop equipment.
  13. Report to Troop Committee at each meeting.

 

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Committee Chair

Adult Leader Position Description

                                                                                            

Responsible To: Chartered Organization Representative, Committee           

 

Position Description: The Committee Chair serves as the head of the Troop Committee and appoints adults to fill the various jobs in the committee.  The chair runs the monthly Committee meeting.

 

Selection: The Committee Chair is selected by the Chartered Organization Representative to organize the Troop Committee. The Committee Chair serves at the satisfaction of the Chartered Organization Representative and Troop Committee.

                                   

Specific Duties:

  1. Senior troop Representative
  2. Responsible for adult functions in troop
  3. Along with Chartered Unit Representative, approve adult applications
  4. Conduct troop committee meetings
  5. Organize the committee to see that all functions are delegated, coordinated, and completed.
  6. Maintain a close relationship with the Chartered Organization Representative and Scoutmaster.
  7. Interpret national and local policies to troop.
  8. Ensure the troop adheres to the policies of the Chartered Organization and the Boy Scouts of America
  9. Prepare troop committee meeting agendas.
  10. Call, preside over, and promote attendance at monthly troop committee meetings and any special meetings that may be called.
  11. Ensure troop representation at monthly roundtables.
  12. Recruit top-notch, individuals for adult leadership
  13. Complete training for position to include Troop Committee Challenge and Scoutmaster Fundamentals.
  14. Wood Badge Training is highly recommended.
  15. Encourage adult leaders to get trained.
  16. Arrange for charter review, re-charter annually and plan charter presentation.

 

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Committee Member

Adult Leader Position Description

                                                                                            

Responsible To: Committee Chair and Chartered Organization Representative 

 

Position Description: All BSA registered adult leaders are members of the Troop Committee. The Scoutmaster is a non-voting member. All other registered adults have a single vote.

 

Selection: Adult Leaders volunteer or are sought out. All registered adults must be approved by the Committee Chair and the Chartered Organization Representative after a reference and background check.  A Committee Member must be 18 or older.

 

Specific Duties:

  1. Read their son's Scout Handbook.
  2. Understand the Aims and Methods of scouting.
  3. Take Fast Start and Youth Protection training.
  4. Recommend New Leader Essentials and Troop Committee Challenge training.
  5. Show support to individual scouts and the troop by attending Courts of Honor and as many troop meetings as possible.
  6. Attend as many Committee Meetings as possible.
  7. Support troop outings, service projects, and fund raisers.
  8. Participate on Board of Reviews as requested by the Board of Review Chair.
  9. Assist Scoutmaster, Assistant Scoutmasters, and Committee Members when requested.

 

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Merit Badge Counselor

Adult Leader Position Description

         

Responsible To: Merit Badge Chair                                                          

 

Position Description: Merit Badge Counselors work with scouts as they earn a merit badge.  Merit Badge Counselors are subject matter experts for the Merit Badges they counsel either through vocation or hobby.

 

Selection: Adult Leaders volunteer or are sought out by Merit Badge Coordinator.

 

Specific Duties:

  1. Register as a BSA leader.
  2. Complete Fast Start and Youth Protection Training.
  3. Take Merit Badge Counselor Training.
  4. Submit Merit Badge Registration Paperwork to Advancement Chair.
  5. Conduct all Merit Badge classes and counseling within published BSA guidelines. This includes Youth Protection Training and the Guide to Safe Scouting.
  6. Whenever a Merit Badge Counselor is counseling their own son for a merit badge, the Scoutmaster must approve such an arrangement and other scouts must also be included in the merit badge sessions.

 

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Adult Training Chair

Adult Leader Position Description

                                                                                            

Responsible To: Committee Chair                                                            

 

Position Description: Responsible for ensuring adult leaders are properly trained and are available to support troop’s outing needs.

                                                                                                            

Selection: Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

 

Specific Duties:

  1. Manage and maintain the pipeline of adult leaders.
  2. Anticipate vacancies in advance and developing succession plans for key slots.
  3. Recruit adults for troop leadership roles
  4. Inform Adult Leaders on available training courses. Explain the process, and generally remove any anxiety about necessary skills and experience.
  5. Coordinate yearly Youth Protection Training prior to Summer Camp.
  6. Coordinate Fast Start Training for new parents after Webelos have bridged.
  7. Assist Scoutmaster with preparations for annual Junior Leader Training (JLT) as needed.
  8. Inform Registrar-Adult of training completed so accurate records can be maintained.
  9. Determine leaders who have certifications that are expiring and target for training renewal.
  10. Report to Troop Committee as needed at Committee Meetings. Quarterly, report on number of adults attending, forecast of adults planning on attending training, any anticipated training shortfalls in for upcoming outings.
  11. Set up special training courses (e.g. First Aid, CPR) as needed by the troop.
  12. Track training completion and ensure that all training records are up to date and correct in TroopMaster software.

 

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Advancement Chair

Adult Leader Position Description

                                                                                            

Responsible To: Committee Chair                                                            

 

Position Description: The Advancement Chair maintains troop advancement records and promotes rank advancement.

 

Selection: Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee.

 

Specific Duties:

1.    Provide oversight to troop advancement process, following BSA and Committee Policy

2.    Responsible for integrity for advancement process.

3.    Review all advancement documents for accuracy, submits advancement reports to the Council Office.

4.    Keep records of troop advancement and attendance at troop activities in TroopMaster program that is accurate and timely.

5.    Mentor Troop Scribe.

6.    Submit advancement reports to Committee as needed.

7.    Provide advancement record to scouts appearing before Boards of Review.

8.    Obtain all advancements and other awards for court of honor.

 

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Board of Review Chair

Adult Leader Position Description

                                                                                            

Responsible To: Committee Chair                                                            

 

Position Description: The Board of Review Chair coordinates the board process to enable rank advancement.

 

Selection: Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee.

 

Specific Duties:

1.    Upon request from a scout, provide members of a board of review.

2.    Train Committee Members to conduct troop boards of reviews for Tenderfoot to Life ranks following BSA and committee policy.

3.    Submit results of boards to Advancement Chair and Scoutmaster.

4.    Attend Troop Committee meetings and report as needed.

5.    Should attend most Troop meetings.

6.    Have a working knowledge of the Boy Scout advancement program and experience with a variety of outings.

 

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Communications Chair

Adult Leader Position Description

                                                                                            

Responsible To: Committee Chair                                                            

 

Position Description: The Communications person is responsible for the weekly communications to the troop members.  This typically consists of the weekly email publication of the Bulletin and Calendar.

 

Selection: Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair.

 

Specific Duties:

1.    Prepare the Troop Bulletin containing information on upcoming outings, events, and other information needed by Scouts and their parents. 

2.    Distribute the Troop Bulletin and Troop Calendar via email on a weekly basis.

3.    Coordinate information with the Patrols Leaders Council and Troop Committee for inclusion in the Bulletin and Calendar.

4.      Should attend Troop Committee meetings and report as needed.

 

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Eagle Advisor

Adult Leader Position Description

                                                                                            

Responsible To: Committee Chair and Scoutmaster                                   

 

Position Description: The Eagle Advisor mentors Life Scouts as they complete their Eagle Process.  Assistance is given in navigating the council and district requirements for the Eagle Project, the Eagle Application, and the unique Board of Review process. 

 

Selection: Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee.  Advisor should be an Eagle Scout, or the parent of an Eagle Scout.

 

Specific Duties:

1.    Provide support and guidance to those Life scouts advancing to the Eagle rank.

2.    Advise Life scouts on the general process of attaining the Eagle rank.

3.    Advise Life scouts on Eagle service projects and provide guidance on paperwork preparation

4.    Attend Eagle project and Eagle boards of review as required.

5.    Explain Eagle rank advancement process to parent.

6.    Submit names to troop committee of those Life Scouts wishing to advance to Eagle on a quarterly basis.

7.    With Advancement Chair, maintain integrity of Eagle rank advancement process.

8.    Assist families of Eagle scouts with Eagle Court of Honor planning.

 

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Friends of Scouting (FOS) Chair

Adult Leader Position Description

                                                                                            

Responsible To: Committee Chair                                                            

 

Position Description: Coordinates the council’s Friends of Scouting fund raiser for Troop 36.

 

Selection: Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

 

Specific Duties:

1.    Arrange to pick-up FOS materials from district FOS coordinator and attend any required orientation meeting.

2.    Ensure that every family in the troop has the opportunity to participate in the FOS campaign.

3.    Coordinate with district presenter a FOS presentation at the Winter Court of Honor.

4.    Maintain liaison with Scoutmaster and Senior Patrol Leader to schedule FOS presentation during March court of honor.

5.    Report on any Scouts or Adult Leaders that have dropped out of Troop 36 to appropriate Registrar.

6.    Report to Troop Committee as needed and at conclusion of campaign.

 

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Hospitality Chair

Adult Leader Position Description

                                                                                            

Responsible To: Committee Chair                                                            

 

Position Description: The Hospitality Chair coordinates refreshments and other items for Courts of Honor and coordinates the Winter Court of Honor pot-luck dinner.

 

Selection: Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

 

Specific Duties:

1.    Support annual family dinner at the Winter Court of Honor.

2.    Support refreshments for Court of Honor.

3.    Supply new family ribbons.

4.    Support Eagle Courts of Honor as requested.

 

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Merit Badge Chair

Adult Leader Position Description

                                                                            

Responsible To: Committee Chair                                                            

 

Position Description: The Merit Badge Chair coordinates the Merit Badge process within the troop to enable rank advancement.

                                    

Selection: Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee.

 

Specific Duties:

1.    Maintain a merit badge counselor list.

2.    Recruit and support adults as Merit Badge counselors, following BSA and committee policy.

3.    Review all merit Badge counselor applications for requisite skills and background, then submit to Chartered Unit Representative.

4.    Inform Advancement Chair and Communication-Web Chair of registration as a Merit Badge Counselor.

5.    Promote attendance at district Advancement Camps.

6.    Have a working knowledge of the Boy Scout advancement program.

7.    Attend Troop Committee meetings and report as needed.

8.    Should attend most Troop meetings.

9.    Maintain Merit Badge Counselor data in TroopMaster that is accurate and timely and coordinate with Communications-Web Chair for web site publication.

 

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Planning Chair

Adult Leader Position Description

                                                                                            

Responsible To: Committee Chair                                                            

 

Position Description: The Planning Chair is responsible for working with the scouts as they create the outing and activities plan for the Troop

 

Selection: Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee.

 

Specific Duties:

  1. In conjunction with the Scoutmaster, coordinate a twice annual planning meeting with the Patrol Leaders Council (PLC) to plan the next 12 months Troop activities. Present this plan to Troop Committee for approval.
  2. Maintain the Troop Activities Calendar containing the outing’s plan for a rolling year.
  3. Submit Activities Calendar to Communications Chair for publication.
  4. Recruit Outing Leaders for activities in conjunction with the Scoutmaster and Outdoor Program Chair.
  5. Support longer term outings as required.
  6. Maintain files on outdoor activities.

 

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Popcorn Sales Fundraiser Chair

Adult Leader Position Description

                                                                                            

Responsible To: Committee Chair                                                            

 

Position Description: Responsible for coordinating the council’s Popcorn Sales fundraising effort.  Popcorn Sales are made by scouts and earnings from this program are returned to the participating scouts to fund their year’s outings.

 

Selection: Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee

 

Specific Duties:

  1. Determine the interest of the troop – Take Order only or Show-n-Sell and Take Order
  2. Attends council meeting to learn about the program (The program incurs minor changes every year)
  3. If the troop is doing Show-n-Sell

·         Place order based on interest and past history

·         Coordinate popcorn sales at establishments (e.g. Blockbuster) (this can be tricky as other troops are also trying to sell at the same locations)

·         Pickup troop check for popcorn order

·         Pickup and pay for popcorn

·         Organize selling with scouts and adults

·         Participate at sales outings

·         Collect money

·         At end of selling period returns popcorn

·         Tally sales and commission

·         Work with treasurer to balance the money paid and the money collected

  1. If the troop is doing Take Order

·         Announce dates

·         Pass out order forms

·         Collect order forms

·         Place orders

·         Pick-up popcorn

·         Give scouts their order

·         Collect money

·         Work with the treasurer to balance the money paid and the money collected

  1. Calculate commissions for all participants
  2. Prepare statements for all scouts that have a balance in their popcorn account.

 

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Recruitment Chair

Adult Leader Position Description

                                                                                            

Responsible To: Committee Chair                                                            

 

Position Description: Manages the recruitment process to attract new scouts to Troop 36.  Works closely with Webelos Den Leaders and Cubmasters encouraging Webelos scouts to make the transition into Boy Scouts and join Troop 36.

 

Selection: Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee.

 

Specific Duties:

  1. With Troop Committee, determine recruitment goals.
  2. Work with ASM-Den Chiefs to leverage Troop 36 in Packs where we have Den Chiefs.
  3. Maintain contact with local Cub Pack leaders.
  4. Work with PLC to schedule meetings that are appropriate for visiting Cub Scouts.
  5. Invite Webelos dens to visit the troop and attend annual Webelos camp out. Coordinate schedule of visits with Scoutmaster and Committee Chair.
  6. Greet visitors at troop meetings, introduce them to troop youth and adult leaders, and help them understand how to join the troop. Answer any questions they may have about troop operations.
  7. Make sure prospective troop members (adult & youth) receive the necessary information and forms needed to register in the troop.
  8. Ensure registration paperwork is properly completed and routed to Registrar for scouts and adults.
  9. Work with Treasurer to collect dues as required.
  10. Should attend most Troop meetings and be prepared to welcome visitors and provide information about the troop and how to join.
  11. Coordinate with Cubmaster and Scoutmaster to ensure troop attendance and participation in Webelos bridging ceremony.
  12. Work with the Scoutmaster to make sure new scouts are assigned to a new scout patrol.
  13. Work with ASM-Troop Guides to have Troop Guides be role models for visiting scouts.
  14. Maintain contact with parents of new scouts during the first few months after joining to make sure their questions are answered and their concerns are addressed.
  15. Coordinate a "Fast Start" training each year in the spring for new adults.
  16. Contact inactive Scouts and their parents to encourage them to become active again.
  17. Report to Troop Committee as needed at committee meetings.

 

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Registrar Chair – Scout

Adult Leader Position Description

                                                                                            

Responsible To: Committee Chair                                                            

 

Position Description: The Scout Registrar leads the annual registration process and records and maintains all demographic and training data on scouts.

 

Selection: Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

 

Specific Duties:

  1. Under the general direction of the Committee Chair, lead annual registration process.
  2. Maintain all records of scouts in TroopMaster.
  3. Maintain and publishes troop roster.
  4. Register all new scouts throughout the year, following BSA and committee policy.
  5. Serve as backup to Adult Registrar.
  6. Maintain records and database of Authorization To Treat Minor, and Vehicle List submitted by troop members
  7. At time of re-charter, verify all data and make updates as necessary.
  8. Maintain the troop scout roster.  Submit to Communication Chair for distribution at each Court of Honor

 

 

Registrar Chair – Adult

Adult Leader Position Description

                                                                                            

Responsible To: Committee Chair                                                            

 

Position Description: The Adult Registrar leads the annual registration process and records and maintains all demographic and training data on scouts.

 

Selection: Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

 

Specific Duties:

  1. Under the general direction of the Committee Chair, lead annual registration process for Adult Leaders of Troop 36.
  2. Maintain all records (including demographic, leadership, and training) of adults in TroopMaster.
  3. Maintain and publish troop adult roster.
  4. Register all new adults throughout the year, following BSA and committee policy.  (Note applications are first approved by Committee Chair and then by Chartered Organization Representative who performs background check).
  5. Serve as backup to Scout Register.
  6. At time of re-charter, verify all data and make updates as necessary.

 

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Secretary Chair

Adult Leader Position Description

                                                                                            

Responsible To: Committee Chair                                                            

 

Position Description: The Secretary is responsible for keeping minutes of Troop Committee meetings and to handle troop correspondence.

 

Selection: Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

 

Specific Duties:

  1. Attend all troop committee meetings, record the minutes, with special emphasis on decisions made, actions taken, and policy made.
  2. Transcribe and distribute copies of the minutes to the Troop Committee (all registered adult leaders) as soon as possible following the committee meeting to ensure members have time to follow up on action items.
  3. Provide electronic copy of meeting minutes to troop web master for posting on troop web site.
  4. Send out committee meeting notices and remind all Committee Members to review minutes distributed earlier, for approval at the next meeting.
  5. At each meeting, submit the prior minutes for approval.
  6. Handle publicity.
  7. Handle troop correspondence as needed.

 

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Transportation Chair

Adult Leader Position Description

                                                                                            

Responsible To: Committee Chair                                                            

 

Position Description: The Transportation Chair is responsible for creating the drivers packets and making them available to Adult Leaders for use in all outings.

 

Selection: Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

 

Specific Duties:

  1. Maintain drivers packets, supplies packets for outings.
  2. Maintain drivers information, following BSA and Committee policy.
  3. Update information annually at time of Troop recharter.

 

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Treasurer Chair

Adult Leader Position Description

                                                                                            

Responsible To: Committee Chair                                                            

 

Position Description: The Treasurer is responsible for the finances of the troop.

 

Selection: Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

                                    

Specific Duties:

  1. Manage all troop funds. Pay all bills on recommendation of the Scoutmaster and authorization of the Troop Committee.
  2. Maintain all bank accounts for the troop.
  3. Keep appropriate records related to troop funds.
  4. Work with Registrar to collect and record annual dues.
  5. Work with Popcorn Coordinator to account for monies earned during fund raisers and track scout account credits earned.
  6. Work with Registrars to process registration of new scouts and adult leaders.
  7. Work with Outing Leaders to make necessary payments for camping/outing reservations.
  8. Attend all committee meetings and reports on troop finances.
  9. Direct annual budget process
  10. Make recommendations on troop financial policy to committee.
  11. Should attend most troop meetings.

 

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Webmaster Chair

Adult Leader Position Description

                                                                                            

Responsible To: Committee Chair                                                            

 

Position Description: The Webmaster Communications person is responsible, along with the Scout Webmaster, for the troop web site.  They insure that the web site is up to date with the information scouts and parents need and the site is maintained in a professional manner.

 

Selection: Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair.

 

Specific Duties:

1.    Coordinate with Troop Webmaster on design and content of web site.  The intent is to make all information on Troop 36 and our outings available on-line in a simple and easy to use manner.   Provide links to other sites as appropriate so we do not recreate the content of Council or National organizations. 

2.    Coordinate with Registrars to create email distribution lists.

3.    Coordinate information with the Patrols Leaders Council and Troop Committee for inclusion in the Website.

4.    Maintain backup of site for disaster recovery.

5.    Ensure security of sensitive information on the web site.

6.    Renew web site hosting and URL registration as needed.

7.    Should attend Troop Committee meetings and report as needed.

 

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